Job Title: Procurement Officer
Reports to: Operations Manager
Department: Operations
Salary Grade: 6

Job Summary  
The Procurement Officer is responsible for coordinating local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. The incumbent leverages knowledge and experience to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.
 
Roles and Key Responsibilities
- Coordinate fully compliant procurement systems and operating procedures for country by assessing its effectiveness and efficiency and recommending improvements. Contribute to ensuring compliance with CRS procurement principles, standards, policies, donor regulations, and local statutory requirements.
- Collaborate with various departments across programs to develop and maintain an up-to-date procurement plan that includes all necessary requirements (such as quantities, quality, delivery requirements, etc.) for goods, cash and voucher assistance (CVA) and services. Provide pricing information to assist budget holders with budget preparation.
- Coordinate the sourcing process to ensure the best value for money. Key activities include market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, and contract/purchase order preparation.
- Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services and cash and voucher assistance (CVA) assets delivered are what have been ordered in the correct quantities and quality; they arrive on schedule and at the right cost.
- Maintain correspondence and constant contact with suppliers and voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
- Monitor contract agreements and coordinate with vendors or contractors on the status of projects or services. Regularly provide progress reports to the Procurement leadership.
- Accountable for transparency within the procurement department by ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, and procurement and inventory databases to assist with control and accountability. Prepare reports and facilitate document retrieval in case of delivery discrepancies

Basic Qualifications 
· Bachelor's Degree in Business Administration or equivalent experience.
· Minimum 2 years’ work experience in procurement/purchasing management, administration.

Preferred Qualifications 
- Experience in an international organization.
- Specific CVA programming experience.
- Knowledge of market assessments. Professional certification.
- Experience with Oracle ERP or another procurement management system.

Knowledge, Skills and Abilities  
- Understanding of procurement principles, contract negotiation, and supplier/vendor management.
- Proficient in MS Office packages.
- Excellent written and verbal communication skills, including via Outlook and Teams. Responsive and proactive in a remote working environment.
- Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN).
- Knowledge of international and national procurement regulations and local market conditions.
- Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
- Good planning and coordination skills and ability to prioritize competing priorities effectively
- Good analytical skills with ability to make decisions within the scope of defined guidance and agency expectations
- Proactive, results-oriented, and service-oriented with a focus on meeting customer needs. Required Languages: French and English
Travel: Must be willing and able to travel up to 10% based on country program need.
Supervisory Responsibilities: None
Avertissement : Cette description de poste n’est pas une liste exhaustive des compétences, du travail, des devoirs et des responsabilités associés au poste de travail.

Employeur respectueux de l’égalité des chances, et sensible aux question genre, CRS encourage fortement les candidatures féminines.

En postulant à cet emploi, je comprends et reconnais que CRS exige de son personnel qu'il traite toutes les personnes avec dignité et respect et qu'il prévienne activement le harcèlement, la maltraitance, l'exploitation et le trafic d'êtres humains.
De plus, je comprends que si je suis un candidat retenu, je serai soumis à une vérification approfondie des antécédents ; que mes références personnelles / professionnelles seront utilisées pour évaluer mes comportements liés aux sujets susmentionnés relatifs à la protection et que je dois apporter la preuve de mes diplômes/attestations cités dans le CV

Les procédures d’acquisition de compétences reflètent notre engagement à protéger les enfants et adultes vulnérables des abus et de l’exploitation.