Admin Assistant
Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians – put our hearts and minds into turning Wärtsilä’s purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.
We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

Main responsibilities
• Receive and unload external mail
• Manage central filing (proforma and customer invoices, etc.)
• File outgoing mail and outgoing faxes
• Enter various administrative correspondence
• Manage staff time and attendance
• Manage office supply inventory
• Translate documents into French or English.
• Manage travel for employees (ticket reservations, hotel reservations, local transportation, etc.)
• Manage drivers and staff transportation ü Manage catering
• Assist managers with document preparation and equipment shipments when necessary
• Assist the AM with receiving and posting supplier invoices
• Ensure delivery of products and services after receipt of purchase orders from suppliers
• Support document tracking with freight forwarders and DHL
• Participate and contribute to all activities aimed at facilitating plant operation and maintenance at the CM’s request

Education & experience
• Diploma or bachelor’s degree in business administration, Office Management or related field.
• 5 years of relevant work experience
• Experience in office coordination, calendar management and document handling
• Familiarity with using office equipment and administrative systems.


Skills & Competencies: General
Desired behaviours:
• Achieving results & making change happen
• Decisiveness and action orientation
• Planning and target setting
• Developing self and others
• Communication & teamwork skills
• Situational and cultural sensitivity
• Business and Customer focus
• Cost awareness & effectiveness
• Wärtsilä Quality, safety, environment skills
• Workplace ICT equipment & application skills.

Job Location: Boto Power Plant, Senegal
Last application date: 30.04.2025
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.


This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.