Vacancy Notice
VN-CO-002-2024
This offer is Open to both internal and external candidates.
Position Title : Finance Assistant
Duty Station : Dakar, (Senegal)
Category : General Service, Grade G4
Type of appointment : One Year Fixed Term,12 months with possibility of extension
Closing date : June 12th 2024
Estimate start date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN
agency in the field of migration, works closely with governmental, intergovernmental and
nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
The IOM Country Office in Senegal is recruiting a finance assistant capable of providing support
to the finance unit for all financial and administrative aspect of the project.
Under the overall supervision of Resource Management Officer and the direct supervision of
Finance Officer, the Finance Assistant will be responsible for the following duties:
Responsibilities and Accountabilities:
IOM is committed to a diverse and inclusive environment. Applications from qualified female
candidates are especially encouraged. For the purpose of the vacancy, internal candidates
are considered as first-tier candidates
1. Extract and input data from various sources in financial or accounting systems;
2. Respond to accounting, budget or financial queries regarding data from staff in the unit
and elsewhere;
3. Assist in the preparation of the payroll by executing validity checks on monthly payroll
results;
4. Review all types of payments starting from purchase to payment requests verifying that
they are duly authorized, and all the supporting documents are attached therewith;
5. Create new Vendor Accounts in PRISM;
6. Verify vendor requests for accuracy and conformance with IOM finance policies and
instructions;
7. Perform claim verifications against documentation to ensure that purchases/services are
properly authorized and that the goods have been received or services rendered;
8. Prepare necessary receipt and journal vouchers;
9. Assist in the preparation of budget, accounting, financial, statistical reports and other
reports as required;
10. Provide assistance to all staff services such as travel, expense claims, document retrieval,
etc.;
11. Ensure proper and systematic filling of all posted payments and other accounting
documents according to the established standards;
12. Responsible for the Petty Cash of the office; and,
13. Perform other related duties as required
Required qualifications and experiences
Education
• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in business administration, Accounting, Finances, or related fields with two
years of relevant professional experience.
Experiences
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government
or government institutions/organization in a multi-cultural setting is an advantage.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English and French is required (oral and written) and working
knowledge Wollof is an added advantage
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/oral assessments.
Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Other:
Internal candidates of the Organization will be considered as first-tier candidates.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances. Subject to certain
exemptions, vaccination against COVID-19 will in principle be required for individuals hired on
or after 15 November 2021. This will be verified as part of the medical clearance process.
Only candidates residing in either the country of the duty station or from a location in a
neighboring country that is within commuting distance of the duty station will be considered. In
all cases, a prerequisite for taking up the position is legal residency in the country of the duty
station, or in the neighboring country located within commuting distance, and work permit, as
applicable.
How to apply:
Interested candidates are invited to submit their applications via e-mail to:
reciomsenegalcoALLOBASE iom.int referring to this advertisement in the subject: VN-CO-002-2024.
Application must contain a CV and a cover letter in a unique file.
Only shortlisted candidates will be contacted.
Posting period:
From May 30th to June 12th 2024