Description
CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

For more information, visit .
CIMMYT seeks an outstanding, Administrative Assistant to assist the CIMMYT-Senegal Office Coordinator on essential administrative and financial support to staff to ensure the efficient operation of CIMMYT-Senegal office.
This position will be based in Thies, Senegal.


Specific duties
Administrative and finance:
• Manage office operations such as scheduling appointments, and handling correspondence.
• Maintain office supplies and equipment, ensuring efficient day-to-day operations.
• Manage Local and International travels and Logistics
• Coordinate Customs Clearance
• Manage the signature of the Stand Material transfer Agreements (SMTAs) between CIMMYT and partners


Inventory Management
• Coordinate Office Supplies Procurement
• Coordinate/schedule Visits within and out of Senegal
• Ensure document Filing and Archiving
• Plan and coordinate events: meetings, workshops, conferences, etc.
• Records all cash in office, petty cash, and bank transactions on excel format using the correct codes and forward to
Finance Officer for review.
• Performs any additional tasks as assigned by the supervisors.


Human Resources:
• Maintain and organize employee records, including personal details, job titles, and compensation information.
• Ensure all HR files and records are up-to-date and accurately filed.
• Prepare and manage HR-related correspondence.
• Assist in drafting and posting job advertisements on various platforms
• Review resumes, screen applications, and schedule interviews.
• Coordinate the onboarding process for new hires, including preparing orientation materials, arranging workspace, and facilitating initial training.
• Help with casual labor payroll processing and ensure accuracy in timesheets and salary calculations.
• Assist in maintaining workplace safety standards and compliance with health regulations.
• Other administrative responsibilities:
• Assisting in the planning and forecasting of inventory needs.
• Support the fleet Management.
• Any other activity as required by the supervisor.


Requirements
• Bachelor in Administration, Finance, HR or operations or equivalent degree.
• Minimum 1 year of experience in working in a multifunctional domain.
• Experience working with donors and knowledge of donor requirements of funded projects.
• Experience working in international environments.
• Good knowledge and hands on experience of MS Office especially MS Word and MS Excel
• Good Analytical and report writing skills.
• High level of confidentiality and integrity.
• Excellent verbal and written French communication skills with good knowledge in English.
• Flexibility in taking up tasks outside of regular job responsibilities as required.
• Ability to organize effectively, work under pressure with attention to detail, precision and accuracy.
• The selected candidate must exhibit the following competencies: Problem-Solving, Decision making,
• Achievement Orientation, Communication, and Teamwork


Benefits
Candidates must apply online for SN24239 Administrative Assistant
Screening and follow-up of applications will begin on November 1st, 2024.
Applications must include a CV with contact details (telephone and email address) of 3 work-related references along with the confirmation that Recruitment can contact them) and a cover letter.

Incomplete applications will not be taken into consideration.
Please note that only short-listed candidates will be contacted.
This position will remain open until filled.
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.