Resources Mobilization Manager, Guinea and Senegal
• Division: Program & Sponsorship
• Location: Senegal country Office
• Reporting Relationship: Report to Country Director Senegal and Guinea
• Direct Report: Resources Mobilization Specialist I
• Grade: 9

Accountability and purpose
This position is part of the Senior Management Team (SMT). The Senior Resources Mobilization Manager position will support ChildFund Senegal and Guinea’s overall grants acquisition and management strategies. In close collaboration with the Country Director and the Program and Sponsorship Director, the Senior Resources Mobilization Manager will provide leadership and coordinate proposal development processes for the Guinea and Senegal country offices from planning through negotiation as a key member of the proposal development team and provide post award support throughout the GAM processes to the two countries. They will take the lead in ensuring robust knowledge management systems are in place and functioning to support grants acquisition. They will lead networking with partners local and international and government to build consortia for large grants.


Specific responsibility
• Contribute to Fundraising strategy development and execution:
• Develop the Resource Mobilisation Strategy for the 2 Country Offices.
• Scan, assess the market conditions and donor priorities for the country, to provide input to the Resource Mobilization Plans.
• Prepare the grant acquisition strategies for Guinea and Senegal and ensuring alignment with the country offices CSPs
• Develop donors and partners engagement plans for Guinea and Senegal and operationalize them
• Ensure that all COs grant Business development activity aligns with ChildFund Resource Mobilization policy
• Deepen the impact of communication work, identify key priorities, channels, audiences and messages to establish an appropriate public image for ChildFund, internally and externally, in line with ChildFund international values and culture
• Support each Country office to contextualize ChildFund cost recovery policy through development of local cost recovery policies and implementation of the same.

Resource mobilization, partnership, and donor engagement
• Supports the development and maintenance of effective relationships with current and prospective donors.
Networking, updating, and liaising with key in-country and international donors
• Provide effective coordination for the establishment of proposal development working groups with representatives from key stakeholders within and outside ChildFund (consortia formation)
• Provides appropriate and timely feedback to ensure management is fully informed of grant project progress and success with all new existing donors
• Pro-active network and engagement with potential donors and their representatives at country, regional and global level to identify leads and pursue funding opportunities.
• Support the two COs (Senegal and Guinea) proposal development processes from capture to negotiation: monitor websites to identify new opportunities, analyze solicitations, draft compliance matrix, manage proposal calendar and checklists, manage proposal files in Salesforce, and support final production of the proposal.
• Lead the preparation and presentation of grant proposals, budget and the successful submission of competitive grant proposals, operational and financial reports in collaboration with the relevant Program and

• Finance staff: ensure best practice is communicated, followed and shared in all aspects of grant management
In coordination with the Country Director and Program and Sponsorship Director and Program technical teams, draft capacity statements, past performance references (PPR), management plans, and some sections of the technical proposal.
• As a key member of the proposal development team, will conduct desk reviews to inform proposal strategy, such as Go/No-go decisions, problem analysis, partnering and recruitment for project staffing decisions.
• Coordinates with Finance & HR staffs in the development of budgets and review budgets for cost realism and accuracy; supports the collection of costs data, liaises with subs (local partners) in the preparation of costs proposals, and provides inputs for budget narratives
• Manage production of supporting documentation of cost application in compliance with ChildFund Policies and donor requirements.
• Coordinates with Human Resources staff to identify suitable key personnel.
• Leads the development of Child Fund’s Capture Plan, including donor mapping, analysis of donor priorities and mapping of peer organizations.
• Lead Grants negotiations to ensure appropriate implementation & reporting will be done. (match, reporting requirements, project timeframe)
• Maintains an up to date action plan aiming to cultivate relationships with key donors and peer organizations.
• Provide adequate training to field staff on proposal development and grants management skills (including proposal-writing and report-writing)


Grants/NSPs management
• Leads the Country Offices’ grant acquisition efforts, responsible for strengthening the COs’ institutional capacity to acquire relevant grants and increase the CO grant portfolio
• Ensure the country office meets the grant acquisition targets for the various categories of donors
• Review and compile NSPs (including grants and small awards) reports of local partners to ensure quality, timeliness, and completeness.
• Develop and regularly update NSP database; track NSP (including grants and small awards) projects’ implementation progress and report significant deviations to Program & Sponsorship Directors for timely action.
• Support grant start-up process, including development of work plan, PMP, procurement plan and initial staffing plan. Coordinate regular program and financial reporting, overseeing compliance with contractual requirements
• Participate in grant and NSP (including grants and small awards) funded projects’ monitoring and evaluation activities.
• Compile NSP projects’ fund release requests from Local Partners to recommend for Program & Sponsorship Director’s Decision in the two Country offices.
• Support grant projects’ close out process; collaborate with relevant internal and external stakeholders for smooth close out process including final evaluation, Audit, asset handover.
• Manage the web-based grant management System (Salesforce) by uploading and regularly updating the National Office grant opportunities and projects and maintaining up to date meeting notes
• Follows up on donor enquiries on NSPs and donations to ensure enquiries have been addressed sufficiently and timely.
• Facilitate signing of NSP and donation project agreements with donors and MOUs with the implementing local partners.
• Monitor the adherence and compliance of grant and NSP projects to the terms and donor’s requirements, including branding requirements.
• Maintain complete and up to date documentation, both in soft and hard copies, for all grants, NSPs and donation projects (including financial records).
• Compile and prepare NSP related updates for monthly, quarterly and semiannual newsletters as well as for annual reports.


Knowledge Management
• Ensure Program & Sponsorship team is apprised of opportunities and communicate Business Development Unit newsletter contents on a regular basis.
• In collaboration with Life Stage teams and proposal development staff, analyze pipeline and advice on actions to strengthen it
• Develop tools and build capacity of regional and national office staff on their use
• Assess and build GAM capacity of local partners
• Reinforce staff capacity in grants acquisition
• Conduct regular visits to grants funded projects and present his/her recommendations to the Country Director
• Other duties as assigned by the Country Director
Child Safeguarding
• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which sill enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures and conduct yourself in a manner consistent with Child fund’s Child Safeguarding policy

Qualifications/experience
Required
• University degree in International development, Business management, or a related field preferred
• At least 10 years’ international development and/or non-profit experience required
• At least 3 years of proposal development and/or project management experience
• Demonstrated knowledge of USAID rules and regulations
• Demonstrated experience with and knowledge of USG donors (i.e. USAID, DOL, Dept of State, etc.) multilateral, foundations, and other institutions’ grant making initiatives. Prior experience preparing large multi-million-dollar proposals
• Technical expertise in at least one area relevant to ChildFund’s work (Early Childhood Development, health, education, child protection, adolescent sexual and reproductive health, youth civic engagement, youth employability or gender)
• Strong budgeting and data analysis skills is a plus
• Outstanding skills in spoken and written English and French
• In-depth knowledge of Word, Advanced Excel skills, PowerPoint
• Strong analytical and problem-solving skills and is resourceful
• Some travel may be required


ChildFund International is committed to protecting the interests, rights and well-being of the children with whom it is in contact and to conducting its programs and operations in a child-friendly manner.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.
NB: Kindly note that only shortlisted candidates will be contacted.