Bilingual Manager, Grants and Compliance, Africa Region.
About the job
Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. Planned Parenthood Global is the international arm of Planned Parenthood Federation of America. We partner with brave, on-the-ground organizations and leaders to spark and sustain progress at the leading edge of the movement for sexual and reproductive health and rights. Our locally led and globally connected model drives advocacy and accountability to secure the services and access all people deserve. PP Global currently works with over 70 partner organizations across 10 countries worldwide. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Global seek a seasoned, dynamic and dedicated Bilingual (French and English) Grants & Compliance Manager, in the Africa Regional Office. This job reports to the Director, Grants & Compliance in Planned Parenthood Global. The Africa Regional Office provides technical, financial and programmatic support to PP Global funded partners in the Africa Region.

Purpose
The Bilingual Manager, G&C is responsible for leading the monitoring of grant funding activities of the PP Global Africa Regional Office. The Bilingual Grants manager will monitor and provide technical assistance to in-country partners and programs teams on the implementation of activities, reporting, communications, and other functions in successful execution of PP Global Projects in Africa. This role is part of the larger Global Operations team.

Delivery:
Key roles and responsibilites
• Lead financial grant management implementation process from partner selection to project close out. Actively supporting and participating in program activities to understand organizational operations, diligent in monitoring donor compliance while providing capacity building to all stakeholders involved.
• Manage our grant management system (Fluxx) and related applications (i.e Docusign), to ensure the organization and maintenance of meticulous records for each grant/contract, tracking and ensuring all the necessary documentation is submitted in a timely manner, validating quality of data for decision making purposes.
• Provide proactive, effective feedback and sustainable solutions to key stakeholders on financial matters related to donor funding best practices, budget versus actuals monitoring and reporting, financial sustainability, financial risk assessment and strategic financial planning.
• Work in partnership and coordination with programs teams to guide partner implementation of donor funds, ensuring high impact results, donor compliance and effective use of funds, providing technical assistance as needed.
• Design and implement innovative improvements to streamline workflows, achieving greater efficiencies and sustainable solutions.
• Work independently and effectively, in cross-functional teams, at a global level with multiple languages and across different time zones.

• Serve as liaison between Partners, technical/operations staff, and the ARO office and US to clearly document, address and resolve any necessary issues or challenges encountered during grant implementation.
• Work closely with individual Partners to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the appropriate program staff.
• Participate in the design and solicitation process for future awards as well as the selection of additional Partners; assume a lead role to ensure the process is well-managed and conducted in a collaborative and efficient manner. Guide onboarding process of new Partners to provide assessment of their financial readiness, financial health and risks in assuming new awards.
• Provide the PP Global team that sit in the US with accurate and timely consolidated reports of financial expenditures for donor-mandated reports, that allow for agile decision making
• Oversee the coordination of timely submission on approved milestones and deliverables; work closely with Partners to complete any delayed or incomplete milestones.
• Perform other duties as assigned from time to time and fall within the capabilities of the employee.

Engagement :
Regularly interacts with other regional office staff and collaborates with New York office staff, as appropriate to ensure work is on time and meets performance goals. Divisional policy, work plan and project needs determine the nature and frequency of external contacts. These include a well-defined constituency that has a moderate influence on regional office activities, assigned projects or operations. Requires regular contact with in-country partners, colleagues, and sister organizations, in order to advance the interests of PPG/PPFA.

Knowledge, Skills and Abilities (KSAs)
Education
Should have a first degree in project management, Business, Finance, Accounting or related field from a recognized university.

Experience
• Minimum of Five years’ experience in Grants management. Experience working with foundation grants preferred. Good understanding of best practices in procurement, donor relations is necessary.
• Experience and proficiency in Microsoft office tools such as Excel, Word and Powerpoint.
• Knowledge of Google suite platform is necessary.
• Experience with grant management systems preferred.


Skills or Related Knowledge
• Fluent in French and English. Strong written and verbal communication in both English and French is a must.
• Advanced skills in Microsoft office tools such as Excel, Word and Powerpoint.
• Ability to quickly learn new systems and use systems proficiently.
• Ability to work independently and as a member of a cross functional team.
• Ability to synthesize information and generate persuasive and clear verbal and written communications.
• Strong time management skills and the ability to multitask and meet deadlines with a keen attention to detail and follow through.
• Ability to make agile and transparent decisions based on data, policies and stakeholder needs.
• Analytical problem-solving skills using systematic approaches to analyze and propose solutions as part of everyday activities.
• Cultural sensitivity is imperative.
• Knowledge of reproductive health issues is key.
• Must demonstrate good interpersonal and negotiation skills.
• Ability to work in a matrix type of reporting structure while respecting all reporting lines.

Travel
Ability to travel a minimum of 35% of time within the country and outside the country.