Responsibilities
• Ensure project financial reports are prepared accurately and submitted in timely manner
• Coach project staff on financial management processes, including their understanding on project budgeting, cost recovery and financial reporting
• Support Regional Multilaterals Portfolio Manager in the management of GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects


Specific duties and responsibilities
Financial Management and administration
• Assist Portfolio Manager/ Senior Finance officer in reviewing financial reports submitted by implementing partners
• Maintain consolidated calendar of financial reports to be submitted by implementing partners.
• Ensure timely record of implementing partners expenditures in the IUCN financial system.
• Support periodic review of GEF/GCF projects and portfolio financial
• Support Senior Finance officer] in the reconciliation of PACOGEF/GCF projects in IUCN Financial system and facilitate preparation of project financial closure.
• Provide Portfolio Manager with financial information/analysis to support overall management of PACO GEF/GCF portfolio projects as required.

Project preparation activities and budgeting
• Assist Portfolio Manager and Senior Finance officer in the preparation of GEF/GCF project budget
• Ensure budget is aligned with IUCN and the GEF/GCF guidelines and policies
• Facilitate planning and procurement of project preparation activities
• Ensure accurate record of expenditures under GEF Project Preparation Grant (PPG) and GCF Project Preparation Facility (PPF)
• Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists

Audits
• Maintain consolidated calendar of audit reports require to be submitted by implementing partners and to be submitted to the donors.
• Ensure timely submission of project financial audit report by implementing partners
• Support and coordinate with project staff to facilitate the preparation and submission of GCF project audit reports as required.
• Assist Regional Head of Finance / Portfolio Manager/ Senior Finance officer Multilateral Finance in reviewing audit reports submitted by implementing partners and highlights issues of concerns.

Year-end closing
• Assist Regional Head of Finance / Senior Finance officer Multilateral Finance on the outputs pertaining to year-end closing, especially those relating to implementing partner accruals for GEF/GCF projects.
• Other administrative tasks as requested
• Assist and monitor GEF/GCF projects procurement process
• Review and submit consultants Invoice for payment.
• Monitor consultancy contracts (amendments, closure, etc.)
• Prepare Internal Agreement (IA’s) with regions and global programs.
• Support with drafting of sub-grants and consultancy contracts along with internal sign-off sheets.
• Support with procurement processes on request basis.
• Support the organization of meetings, workshops, webinars, trainings and other capacity building activities.
• Support organization of monitoring missions and other travel required by the team, including facilitating logistical arrangements, processing travel requests and expenditure claims

Other responsibilities
Perform other tasks that may be assigned by the line manager

Requirements
• Bachelor’s or master’s degree in accounting, Finance, Business administration, or a relevant;
• Excellent proficiency in written and spoken English and French. Other IUCN languages (Spanish) represent an asset;
• At least 3 years of experience in full-time professional experience in Finance, Accounting, or Project Finance Management;
• Experience in supporting the financial management of portfolio with donors and with large number of projects in an international multicultural context;
• Proficiency with accounting software is essential; familiarity with ERP/SAP systems is strongly preferred.
• Knowledge of and work with IUCN and partners, or similar international organizations, is required;
• Knowledge of the GEF and GCF is an asset.