Project and Operations Assistant

The International Foundation for Electoral Systems
Dakar, Sénégal

IFES is an Equal Opportunity and Affirmative Action Employer.

All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic. IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.

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Project and Operations Assistant

Location: Senegal, Dakar

Division: Program Management

Status: Local National Employee

Position Number: 21:369
IFES seeks a Project and Operations Assistant , based in Dakar, to support a USAID-funded program that will support elections in Senegal. The Project and Operations Assistant will provide administrative support in the organization of events together with the Project Manager and Project Officer. The Project and Operations Assistant will also support the Finance and Operations Officer with procurement actions and compilation of financial reports.

This position is a full-time local national employment opportunity and is open only to Senegalese nationals. This position is contingent on funding.

Primary Function/Purpose

The Project and Operations Assistant will provide operational, administrative, and programmatic support to support the successful implementation of activities for IFES Senegal.

Job Responsibilities

Under the supervision of the Country Director or his/her designee, the Project and Operations Assistant will:

• Support program logistics, event preparation, monitoring and implementation of activities (such as workshops, meetings, conferences, etc. ) ; ?
• Assist in scheduling program meetings with partners and electoral stakeholders. Maintain calendar of events.
• Edit, format and contribute to IFES reports, presentations, and publications;
• Provide support in the preparation of financial reports and maintenance of files and records;
• Provide support in the implementation of field procurements of goods and services ;
• Provide general administrative support to the office, including copying , compiling meeting or training materials, and filing program documents ;
• Attend meetings at request of supervisor and take meeting minutes ;
• Prepare and assemble briefing materials as directed;
• Plan and expedite travel and accommodation arrangements for IFES staff and consultants;
• Keep abreast of important news and trends related to key program areas;
• Travel outside of Dakar for project activities, as required;
• Perform other duties as assigned.

Education And Qualifications

• Bachelor’s Degree in relevant field required;
• Minimum of 0-2 years of experience working with international NGOs;
• Prior experience organizing events and logistics; ?
• Knowledge of Senegal’s electoral and political landscape preferred;
• E xperience with USAID-funded programs preferred ;
• Excellent communication (written and verbal) and organizational skills;
• Ability to show initiative, good judgment, and resourcefulness;
• The ability to remain highly organized while handling multiple tasks under tight deadlines;
• Proficiency in Word, Power P oint, Outlook, Excel, and video conferencing platforms.

LANGUAGE SKILLS : Fluency in written and spoken English and French required.

TRAVEL : Travel outside Dakar may be required.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT : Standard office work environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.