Offre d'emploi






Administrative Officer



Référence 123481
Localisation Dakar / Sénégal
Expiration 18 Décembre 2021
Offre visitée 467 fois
Catégories
Administration, Services généraux
Comptabilité, Finances, Gestion
Commercial, Vente, Business developpement
Ressources Humaines, Formation
Organisation non gouvernementale, Association
Santé, Social, Sport
.
Description de l'offre

ADMINISTRATIVE OFFICER

United Nations Secretariat (UN)
SRSG for West Africa/United Nations Office in West Africa
Dakar (Senegal)
Grade: F-6, Mid-level Professional
Occupations: Management and Strategy
Close on 18 Dec 2021

JOB DESCRIPTION

ORG. SETTING AND REPORTING
This position is located in the United Nations Office for West Africa and the Sahel
(UNOWAS) located in Dakar, Senegal. The incumbent will report to the Special
Representative of the Secretary General (SRSG) for West Africa and the Sahel and Head of
UNOWAS through the Chief of Staff.

RESPONSIBILITIES
Human Resource Management
• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

Budget and Finance
• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources in the office of the SRSG are utilized to implement activities in accordance with the Programme Budget and allotments issued for the OSRSG.
• Monitors and reviews the work programme and budget of the OSRSG by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.
• Develops procedures and implements same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues in the SRSG front office.
• Provides guidance and leadership to more junior staff.

General Administration
• Manages SRSG programmes that include travels, appointments and SRSG daily calendar.
• Manages a wide range of incoming and outgoing correspondences for the SRSG office
• Liaise with Mission Support on work related to procurement, operational travel programme and other administrative issue for the OSRSG.
• Liaise with Mission Support to review adequacy of OSRSG’s space requirements.
• Oversees the identification of OSRSG technology needs and maintenance of equipment, software and systems, coordinating with mission’s Field Technology Unit enhancements as necessary
• Provides substantive and administrative support in managing priorities and workflow in the office of the SRSG, coordinates multiple and diverse activities and work processes to ensure management of directives and decisions.
• Handles a wide range of administrative duties and processes, leave requests, attendance records, timesheets, travel arrangements and visa applications for the SRSG.
• Performs other related work as required.

COMPETENCIES
• Professionalism – Substantive and thorough knowledge of administrative functions. Ability to communicate with senior officials and handling confidential information. Extensive knowledge, regarding the application of financial, and staff regulations and rules. The skills and ability to analyze and interpret financial data. Ability to manage processes, maintain accurate records, interpret/analyze a wide variety of data, and identify/resolve data discrepancies and activity problems. Familiarity with all of the unit's business operations and objectives. High degree of commitment to ensure the proper use of the unit's financial resources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning & Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amounts of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

EDUCATION
High school diploma or equivalent is required. Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management is required. Certification or training in protocol responsibilities is desirable.

WORK EXPERIENCE
At least ten (10) years of progressively responsible experience within the United Nations system or the private sector in the field of administrative services, finance, accounting, human resources, audit, or in other related fields is required of which three (3) years should have been at the supervisory level. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level University degree.

. Experience working in a UN Special Political Mission, UN Peacekeeping Operation, or other UN field operation or similar international organization is desirable.

Experience working in the front office of a Special Representative of the Secretary-General is desirable.

LANGUAGES
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English and French is required.

ASSESSMENT
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

SPECIAL NOTICE
Initial appointment against this position is for a period of one year and may be subject to extension. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedure

UNITED NATIONS CONSIDERATIONS
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

NO FEE
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.



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