Offre d'emploi






Programme management assistant



Référence 138985
Localisation Dakar / Sénégal
Expiration 20 Mars 2023
Offre visitée 599 fois
Catégories
Direction générale, Management
Assistanat, secrétariat, Accueil
Organisation non gouvernementale, Association
.
Description de l'offre

JOB DESCRIPTION
Org. Setting and Reporting
This position is located in the Regional Office for West and Central Africa (ROSEN), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Dakar, Senegal. The Programme Assistant will report to the AIRCOP Programme Coordinator and will work collaboratively with the operational team at ROSEN.


For more information on UNODC, please visit the website www.unodc.org
Responsibilities
Within assigned authority, the incumbent will be responsible for the following specific duties:


• Prepare cost estimates and budget proposals, in terms of mission's resourcing requirements such as reviewing, analysing, and revising data with respect to the finalization of the budget proposals.

• Provide support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.

• Administer and monitor resources, including review of agreements, grants and cost plans, ensuring compliance with regulations and rules and established policies and procedures.


• Ensure the efficient and effective use of budgetary resources through robust monitoring of grants/ budget utilization to the approved budget and timely provision of information to management for decision making; provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary.

• Prepare the budget performance reports and ensure that correct and accurate data and information are provided by the various programme /fund centre managers in compliance with the instructions. Review and finalize the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.

• Provide advice, financial interpretations, adaptations, and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules.

• Prepare the yearly Project and budget revision (staffing table, Grants, actual figures, pre/open commitments, expenses, and foreseen budget).

• Maintain permanent monitoring of Grants and budget, Budget planning, creating, and monitoring fund allotments; handle unrelease/release budget; monitoring budget expenditures.

• Review financial obligations, manage substantive pre/open commitments; prepare financial reports to Donors.

• Maintain regular contact with project stakeholders in the 16 countries currently covered by AIRCOP as well as with other countries where the programme may operate in the future.

• Attend meetings to represent AIRCOP on subjects related to the implementation of the project in the region.

• Proactively maintain the activities of the regional project coordination office while other project staff are on mission.

• Perform other administrative and programming duties as assigned, assist the AIRCOP team on travel, procurement and logistics if needed.

• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assist with visualizations and updating information material such as web pages or brochures.


• Perform other work-related duties, as required.


Competencies
• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Has ability to develop clear objectives in accordance with agreed upon strategies. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making. Is able to anticipate risks and to adopt corrective measures in the course of planning and executing activities. Has ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has very good communication skills, including the ability to draft policy, studies and communications to various counterparts and to articulate ideas in a clear and concise manner. Has ability to listen to others, correctly interpreting messages from others and responding appropriately. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.


• Planning & organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.



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