Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Among the 10 UN Women offices present in West and Central Africa (WCARO), UN Women Senegal is based in Dakar, Senegal, and works with the government, civil society organizations (CSOs), other UN agencies and the private sector to help achieve gender equality and women’s empowerment in Senegal.

Based on UN Women Senegal’s strategic note 2024-2028, the organisation focuses its efforts on the following key themes: i) governance, leadership, and women’s political participation; ii) women’s economic empowerment and iii) the elimination of violence against women and girls; iv) women, peace, security and security action. In addition to these thematic areas, within the framework of the United Nations Development Assistance Framework (UNDAF) 2019-2023, the UN Women office plays a leading coordination role within the UN country team in Senegal about gender mainstreaming issues.
Under the overall guidance of the Procurement Specialist in the Regional Office and the daily supervision of the Operations Analyst of CO, the Procurement Associate ensures the execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results-oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.
Under the overall guidance and the daily supervision of the Procurement Specialist in the regional office, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.


Duties and Responsibilities
Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies.
• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the procurement specialist;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction.
• Follow up with internal and external audits;
• Contribute to the development of sourcing strategies.

Organize procurement processes for the regional office
• Prepare procurement plans for programmes/projects and monitor their implementation
• Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;
• Organization of competitive and complex procurement processes for the CO including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, evaluation, negotiation of certain conditions of contracts in full compliance with UN Women rules and regulations.
• Perform Buyer role in Quantum system prepare/close Purchase Orders (POs) and contracts in and outside Quantum system;
• Prepare submissions to the Procurement Review Committee (PRC).
• Maintain supplier rosters, in particular, women-owned businesses roster and performance measurement

Organize contract management process for Senegal Country Office
• Review/ process contracts for the CO;
• Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.
Facilitate knowledge building and knowledge sharing
• Provide substantive input and support to the development of training materials, webinars and other education materials;
• Organize trainings for the operations/projects staff on Procurement;
• Synthesize lessons learnt and best practices.
Organize logistical services
• Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;
Perform other administrative tasks as assigned by supervisor.



Competencies
Core Values
• Respect for Diversity
• Integrity
• Professionalism

Core Competencies
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies
• Good knowledge of procurement process, systems; administrative rules and regulations;
• Good knowledge in the use of spreadsheets and database packages;
• Ability to work well under pressure and meet deadlines;
• Ability to extract and interpret data;
• Ability to administer and execute administrative processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT and web based management skills.

Required Skills and Experience
Education and certification
• Completion of secondary education is required;
• Specialized training in Procurement; or a Bachelor’s degree (or equivalent) in Business Administration or related field is an asset;
• Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
• Willingness to take UN Women internal procurement certifications is required.

Experience
• At least 6 years of progressively responsible experience in procurement, administration or related at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.


Language Requirements
• Fluency in English and French is required
• Knowledge of another official UN language is desirable (English, Arabic, Chinese, Russian or Spanish).