Job title: Programme Officer_WARO

Contact type : Local
Contract duration: 1 year Renewable

PURPOSE OF POSITION:
To provide programmatic support to the HEA, Communications, Security and Resource Acquisitions & Management Departments for the achievement of the departmental strategic objectives toward improved well-being of children.

MAJOR RESPONSIBILITIES:

Planning and Coordination
• Prepare, collate, update and monitor the calendar of events for all departments (key programme activities, meetings, workshops, external stakeholder engagements and other fora).
• Prepare (agenda and logistics coordination) and document (minutes/reports writing)
• Support the development and monitoring of departmental action plans, and key deliverables
• Liaise with other departments/units and organise key meetings and events
• Prepare reports and meeting presentations
• Help schedule and prepare materials for (virtual and/or in person) meetings and conferences; make travel arrangements as needed
• Assist the staff of the regional office in preparing expense reports, other financial management tasks tied to the regional office.

Security
• Support in the organisation of security training events for National Offices – OCS required documents gathering.
• Support in providing inputs to grant implementation security sections in proposals and Go No Go sheets
• Coordinate and support planning of on-line recurring meetings
• In coordination with the RSA follow up on communication with NOs SMs and SFPs for gathering of monthly and quarter reports
• In coordination with the RSA follow up NOs submission of updated mandatory Core Security

Requirements documents
• Communication and Reporting Impact
• Develop communications management reporting calendar and compile reports
• Support communication materials reporting processes from National Offices (Annual reports, Impact reports, Sit Reps, Quarterly reports etc.)
• Develop a central content production calendar including requests from the various departments highlighting institutional programmes and achievements (flyers, handouts, posters, newsletter, reports etc.)
• Support drafting, editing, publication and dissemination of communication materials
Humanitarian Emergency Affairs (HEA)
• Track and review National Offices monthly reports and follow actions in relation to HEA activities and funding
• Support the review of WV humanitarian response plans, budgets and activity reports in the region
• Assist in organizing and updating response information and data on WVI information platforms (e.g. MS Teams)
• Collect and update information on humanitarian actors in the region (including donors) and relevant opportunities for collaboration
• Support the organization of HEA/response coordination meetings/calls, including preparing background documents and information, sending invitations, drafting minutes.

Resource Acquisitions and Management (RAM)
• Track and analyse trends in the institutional funding landscape, effectively communicating key information to NOs and other key stakeholders to inform strategic decision-making
• Provide hands-on support/ surge capacity for grant proposal development, including coordination, writing and editing and reviewing budgets and narratives
• Provide strong analysis of donor Calls for Proposals for regional, multi-country opportunities
• Contribute to writing and preparation of capacity statements, quarterly and annual reports, donor engagement presentations and meeting minutes
• Update opportunity tracker/pipeline for the region

Qualifications:
• Education/Knowledge/Technical Skills and Experience
• The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: BA /BSC Degree in Business Administration, Development studies /planning, Social Science disciplines or related field.
• Experience: 3 years working experience in development planning and administration
• Working knowledge of both proposal and reports writing
• Good planning and organizational skills
• Ability to maintain effective working relationships with all levels of staff
• Fluent in French and English

Other Competencies/Attributes:
• Computer literacy in Office pack (Word, Excel, ppt etc.)
• Good understanding of development project management principles
• Relevant field experience in development programmes
• Basic experience in working with projects funded by major donors (EU, USAID, DFID, JICA)
• Good communication and interpersonal skills
• Be flexible

Working Environment / Conditions:
• Work environment: Office-based with some travels to the field
• Travel: 15 % Domestic travel is required.
• On call: 5%