JOB DESCRIPTION
1-IDENTIFICATION
Job Title: Country Finance Manager
Job Group/Grade: D2
Directorate: Finance
Physical Location: Dakar
Required Language (s): English, French
Preferred Language (s): English, French
2 -MAIN PURPOSE OF JOB Overall purpose
1) Ensuring the financial integrity and soundness of the country programme and the timely availability of reliable
financial information.
2)To ensure adherence to Amref’s and donor policies and International Accounting Standards.
3)To ensure efficient & prudent financial management including maintaining adequate internal controls within the country programme to safeguard Amref’s and donor resources.
3-REPORTING RELATIONSHIPS
Country Specific - For Fully fledged Country Programs, FM reports directly to CD with a dotted line to Head of Finance - Programmes at HQ; for Field offices, the FM reports directly to HOF-P at HQ with a dotted line to the Country Manager.
4 REQUIRED QUALIFICATIONS
4.1 Education and knowledge
• Bachelor’s degree in Management, Finance, accounting or related field. Advanced degree (Masters orPh.D.) highly preferred
• Certified Public Accountant or its equivalent
• Good understanding of computerised financial systems
4.2 Experience
• At least 10 years’ relevant experience in a similar capacity or environment
• Experience in managing and leading dynamic teams
4.3 Skills
• Strong organization, management and reporting skills
• Close attention to detail
• Ability to multi-task and manage pressure
• Strong numerical and interpersonal skills
• Good negotiation and communication skills
• Fluent in both English & French
4.4 Competences
• Technical accounting expertise (IFRS, IAS, IPSAS, GAAP etc)
• Professionalism
• Integrity
• Positive work attitude
5-PRINCIPAL RESPONSIBILITIES
KEY RESPONSIBILITIES
|
MAIN TASKS
|
EXTENT OF DISCRETION
|
Internal Controls, Policies and Procedures
|
Review finance policies, processes, procedures and
controls in consultation with relevant management & HQ and advise on improvements to ensure a high level of consistent and efficient financial operations of the country programme
Ensure the country programme is in compliance with existing internal controls and finance policies
|
Partial, in consultation with
CD, HQ and in-country SMT
|
Systems development
and implementation
|
Lead in developing, implementing and maintaining
efficient financial systems that are appropriate for the country programme.
Ensure participation and involvement of the finance unit during design, development and roll out of other systems that are integrated to the Finance systems and functions.
|
Full, in consultation with CD
& HQ
|
KEY RESPONSIBILITIES
|
MAIN TASKS
|
EXTENT OF DISCRETION
|
Budgeting and budget
controls
|
Ensure the financial growth targets assigned to the country
programme from time to time are attained
Support the Business & Programme Development team by ensuring quality cost proposals and budgets are prepared and submitted to potential donors,
Ensure optimal cost recovery in all budgets is attained
Lead the country programme in ensuring timely and quality submissions of annual and flexed budgets
Ensure all spending by the country programme is within budget by implementing and ensuring compliance with all the existing budget control mechanisms
|
Partial, in consultation with
SMT, HQ and Business
Development
|
Financial Reporting
|
Ensure timely preparation & submission of quality
financial reports to donors, local authorities and management at all levels
|
Full
|
Statutory Compliance
|
Ensure that statutory payments and related requirements
such as filing of returns are met accurately and on time
Ensure in-country SMT and HQ are notified on a timely basis whenever instances of non-compliance arise, and whenever local authorities communicate their intention to audit or assess the compliance of the country programme
|
Full
|
Staff Management,
mentorship and capacity building
|
Manage performance and development of all line reports
and the finance unit as a whole
Continuously evaluate the performance of the finance team and build individual and institutional capacity in financial management, including succession planning
Ensure the capacity building needs of the finance unit staff and other line reports are met to the extent practical
|
Full
|
Accounting & Ledger
management
|
Ensure proper books of account are maintained and kept up
to date and that all the requirements set out in the Finance and other relevant policies are followed
Ensure accurate financial information is readily available
Ensure periodic/regular ledger review is done and corrections/reconciliation of any mispostings done promptly.
Ensure effective management of staff and other debtors’
accounts regularly to ensure timely recovery
Ensure all bank and interledger reconciliations are done on a monthly basis and all reconciling items addressed promptly
|
Full
|
Audit
|
Ensure full support is provided to internal and external auditors by assigning relevant personnel, timely provision of requested information and documents, responding to queries, observations and recommendations.
|
Full
|
KEY RESPONSIBILITIES
|
MAIN TASKS
|
EXTENT OF DISCRETION
|
|
Ensure timely completion of statutory and other donor
audits.
Ensuring timely implementation and resolution of audit recommendations
|
|
Cash flow management
|
Ensure cash call downs are accurately prepared and
submitted in time to donors and HQ for smooth implementation of project activities
Reduce projects with negative cash balances by aggressively following up the donors for settlement
Ensure efficient in-country treasury and cash management
Ensure timely payments are done to suppliers, staff, local authorities and partners
|
Full
|
Sub Grants management
|
Ensure adequate monitoring and review of sub recipient
budgets, work plans and reports
Ensure timely disbursement to the sub recipients
Ensure all contractual requirements and obligations with the sub recipients are met
|
Full
|
6. MENTAL COMPETENCIES
6.1 PROBLEM ANALYSIS
The job requires a professional approach to Financial Management guided by appropriate best practice
6.2 FLEXIBLE THINKING
The job requires creative problem solving
6.3 DECISION MAKING
The job requires the ability to make timely and well-considered decisions based on unique circumstances
7. COMMUNICATION:
7.1 ORAL
7.1.1 INTERNAL: The job demands a high level of oral communication skills in order to effectively communicate with other offices, departments, staff members and in-country teams
7.1.2 EXTERNAL: The job demands a high level of oral communication skills in order to effectively communicate with external parties, donors, consultants and other service providers.
8.2 WRITTEN
8.2.1 INTERNAL : The job demands a high level of written communication skills in order to effectively communicate with other offices, departments and staff members and country teams; interpret, apply, and explain rules and procedures and maintain effective relations
8.2.2 EXTERNAL: The job demands a high level of written communication skills in order to effectively communicate with external parties including consultants, donors and other service providers.
9. ENVIRONMENTAL CONDITIONS
9.1 Corporate Policies, Systems, Procedures and Methods
The job demands a thorough understanding of Amref Health Africa’s Finance policies and procedures, National and International Accounting Standards, corporate goals and strategy.
9.2 Work Environment
Normal office environment, with frequent field travel
How to apply
If you meet the criteria given above and interested in the vacancies, please send an application letter and CV in English combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees.