Offre d'emploi






Resources Management Officer



Référence 106393
Localisation Bamako / Mali
Expiration 07 Décembre 2020
Offre visitée 338 fois
Catégories
Administration, Services généraux
Comptabilité, Finances, Gestion
Ingénierie, Etudes, Projets, Recherche
Organisation non gouvernementale, Association
.
Description de l'offre

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba;
Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of
Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia;
Luxembourg; Marshall Islands; Micronesia (Federated States of);
Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe;
Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga;
Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Position Title : Resources Management Officer
Duty Station : Bamako, Mali
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 07 December 2020

Context:
Under the direct supervision of the Chief of Mission (CoM) and in close collaboration with the
Regional Resources Management Team, the successful candidate will be responsible and
accountable for managing the budgetary, financial, human resources and administrative
functions of IOM Mali. S/he will also provide recommendations aiming at increasing
effectiveness and efficiency of resources management in IOM Mali.
Core Functions / Responsibilities:
1. Monitor financial management, including the oversight of financial expenditures and accountability.
2. Supervise and coordinate with senior management the preparation of donor financial reports
in accordance with IOM regulations and established procedures.
3. Supervise the management of the office treasury, forecast cash flows according to activities
of the Mali mission and ensure daily control of funds disbursed; ensure funding is received in
accordance with donor agreements.
4. Prepare the annual budget for the Mission, the monthly common cost assessments, assist
senior staff and Project Managers in the preparation of budget reports and proposals for new
programs implemented in Mali, and review monthly sub-office accounts.
5. Inspect payroll versus budget, ensuring that salaries are correctly allocated to projects
consistent with IOM's projectization criteria.
6. Make recommendations on procedural improvements in the relevant areas of administration
and finance. Supervise and train local staff on IOM’s administration and finance policies and
procedures.
7. Supervise administrative functions, and other related activities, in accordance with the
Organization’s policies and procedures.
8. Supervise the implementation of procurement, logistics, facilities maintenance, guest house
administration, asset administration and transport support within established internal control
mechanisms.
9. Oversee/ensure the maintenance and updating of the database of vendor/contractor
accreditation and evaluation status to ensure a pool of reliable vendors and contractors.
10. Design and ensure the implementation and maintenance of a tracking system of
commodities, supplies, and equipment and project assets.
11. Assist the Chief of Mission in supervising all human resource related management, including
but not limited to recruitment, adherence to contract implementation, separation clearances,
Annual leave and other entitlement travels, correctness of all HR files.
12. Support the training of all mission staff adherence to IOM rules and regulations.
13. Set up and maintain clear guidelines for fraud prevention and early discovery.
14. Maintain and develop a clear knowledge management and filing system for all IOM Mali
related documentation.
15. Coordinate timely responses to audit findings and update status as appropriate.
16. Provide clear guidance and support to Project Managers on financial, administrational,
logistical and human resource related issues in line with IOM rules and regulations and donor
requirements.
17. Liaise with other internal functional units of the Country Office, as well as with banks, donors
and government counterparts and other stakeholders.
18. Liaise with relevant units in the Country Office regarding the financial and administrative
activities of the sub-office.
19. Prepare implement and verify all required Standard Operating Procedures (SoPs) to ensure
proper functioning of the sub offices as well as their compliance with the organization’s policies
and procedures.
20. Assist the Chief of Mission with the implementation of all relevant SOP’s including the ones
issued by the Regional Office.
21. Maintain and develop a clear knowledge management and filing system for all IOM Mali
related documentation in hard copy and support and contribute to the implementation of
E-Filing.
22. Perform other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration or a related field from an
accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience;
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Experience in the field of resources management, IOM project financial planning and budget
revision management;
• Experience in liaising with governmental and diplomatic authorities as well as with international
institutions;
• Audit experience highly regarded.
Skills
• Knowledge of financial rules and regulations;
• Good knowledge of human resources management;
• Familiarity with financial oversight and public administration;
• Knowledge of IOM’s regulations, policies and procedures preferred;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP highly
desirable;
• Good level of computer literacy particularly in the usage of office software packages (MS
Word, Excel, etc.) and knowledge of spreadsheet and data analysis;
• Knowledge of IOM accounting systems, software and procedures a distinct advantage.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English and French is required. (oral and written). Working
knowledge of Arabic, Spanish and/or local languages is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 07 December 2020 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system.
The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.

Posting period:
From 25.11.2020 to 07.12.2020
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee).
IOM does not request any information related to bank
accounts.



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