Job Profile Details
Job Title Junior Officer - People and Culture
Reporting to Head of Finance and Admin
Matrix Line Manager Regional Director West Africa
Grade TBC
No of Positions 1
Location Dakar in Senegal
Duration 1 year renewable upon availability of funds.

ACCOUNTABILITIES
- Promote an organizational culture of learning through collaboration, communication and shared ownership of our ways of working
- Ensure our policies and procedures are rolled out, understood, signed up and applied correctly.
- Support line managers in conducting timely quarterly people management conversations with direct and matrix reports, set objectives and provide feedback and support to achieve the set targets.
- In collaboration with SMT and Head of People And Culture Africa, plan and support the implementation of best practice people & culture interventions across the region.
- Coordinate and maintain People And Culture policies relevant to the regional environment actively raising awareness of these policies and procedures with staff, consultants and other relevant people with privacy and data protection requirements.
- Commitment to Safeguarding and protecting children and vulnerable adults, pre-employment checks including criminal checks and terrorist financing.
Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such all staff are expected to uphold safeguarding standards.
- Contribute to Safeguarding initiatives across the region, ensuring that all staff and consultants understand our policies, reporting mechanisms and that any safeguarding issues or concerns are raised at the appropriate level in a timely manner and contribute to addressing any issues as part of a situation management team, where appropriate.
- Contribute to Safety and Security in the workplace as a duty of care and ensuring that incidents are reported earnestly using the Security Incidents Reporting Mechanisms,
- Collaborate with management in identifying People And Culture practices that are compliant with legal, internal, donor and other good practice requirements and advise management on interpretation and application of rules and regulations including employment laws.
- In collaboration with Head of P&C Africa, support the remuneration committees for West Africa ensuring appropriate analysis in advance, proposing ways forward (in coordination with finance and RD) and facilitating the process.
- Work with the SMT to develop and implement initiatives that actively foster a management culture that provides opportunities for learning, development and growth of emerging talent.
- Ensure that new and transitioning employees are provided with an inspiring, supportive and effective induction programme.
- Coordinate and maintain effective and transparent recruitment processes and ensure that key positions are staffed with the caliber of staff who are motivated to meet ongoing organisational targets. Support hiring managers in developing high quality JDs throughout the recruitment process.
- Work with SMT and their teams to ensure they have the right people, capabilities and structures in place to achieve the desired results.
- Contribute to quarterly internal reporting on People and Culture areas.
- Work together with Head of P&C Africa on people and culture Metrics, Gender Pay Gap, E-learning, Global Staff Surveys etc. and ensure that appropriate actions are taken to address challenges a well as celebrate successes.
- Maintain accurate employee files that document all stages of the employee lifecycle and meet minimum standards of governance and good practice, including accurate job descriptions, contracts, qualifications, references, pay changes etc. Ensure a strong internal control system that safeguards personnel files and data protection.
- Visit project sites as necessary to facilitate and oversee the field activities in relation to people.

ONBOARDING
- Support onboarding processes, monitoring, reviewing and addressing bottlenecks throughout the proces ensuring all new staff go through the induction process.
- Support trainings on Practical Action mandatory policies/trainings (Ethical Working & Global Diversity & Dignity, Safeguarding Training, Financial Crime, Gender Intelligence)
- Any other duties assigned by line management

STAFF BENEFITS AND WELFARE
- Act as the contact person and handle all staff queries related to various insurances.
- Organize wellness days for staff in conjunction with the insurance schemes.
- Produce monthly utilization reports of the insurance schemes to SMT.
- Lead in staff welfare activities, including staff end-year party and other welfare initiatives
- Lead in organising staff welfare committee meetings
-Contribute ot the development and/review of administration policies, procedures ensuring legal compliance locally and within the organization rules and regulations
- To ensure and effectively monitor that all engaged international staff have valid documents
- Ensure the compliance of annual leave management and records

QUALIFICATIONS, EXPERIENCE AND SKILLS
Essential
- Bachelors degree in Human Resources, Business Administration or Social Science
- Minimum of 2 years field experience in Human Resources with a focus on recruitment and on boarding in a corporate or an NGO environment
- Excellent negotiation skills and the ability to work comfortably with a diverse staff pool
- Demonstrated attention to detail, ability to follow procedures and meet deadlines
- Good knowledge and experience of Income Taxes and generalist HR issues, including Senegal Employment Law, recruitment and selection, interpretation and application of policies and procedures,
- Excellent presentation, facilitation and communication skills (Verbal and Written)
- Strong team player, collaborative and capable of building effective relationships across all levels
- Proficiency in Microsoft Office products (Word, Excel, Outllook, Powerpoint) and ability to use the internet to obtain data and reference materials.
- Fluency in English, both verbal and written
- Strong results orientation, with the ability to challenge existing mind-sets

APPLICATION INFORMATION
- LOCATION: This role is being advertised to attract suitable candidates from West Africa Region. The successful candidate could be based in Dakar Senegal, therefore the right to work for the respective country is essential.
- SALARY: The salary and benefits will be applied according to the salary scale in the country where the candidate is appointed.

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