Position Title: Executive Assistant to CEO & Project Operations
Associate (Yoonu Leer)
Location: Mermoz, Dakar (hybrid possible)
Company: Eclipse Holdings
Contract: Full time, Internship, 6 Months Contract


Key Responsibilities
Executive Support (40%)
• Strategic calendar & travel management; prep briefs, talking points, and board/ministerial packs.
• Draft, review, and polish correspondence in French & English to government officials and private investors.
• Maintain a CEO action tracker, meeting minutes, and follow-ups with owners/deadlines.
Project Deployment (45%)
• Coordinate workstreams (engineering, procurement, site, regulatory) against a weekly Gantt/RACI.
• Prepare and chase permits, MoUs, NDAs, PPAs, and meeting dossiers with legal counsel.
• Collect technical & commercial inputs for proposals; assemble documentation.
• Vendor & logistics support (quotes, Incoterms, shipments, customs dossiers with agents).
• Track budget vs. actuals, POs/invoices; support cash-flow forecasts with Finance.

Admin/Finance/Legal (15%)
• First-pass review of contracts (redlines on scope, term, payment, liability) before Legal.
• Process expenses, timesheets, per-diems; maintain compliant files (Senegal & cross-border).
• Set up and enforce document control (Notion/Drive), versioning, and naming standards.

Must-Haves
• Bachelor’s+ in Finance, Law, Business/Admin (or equivalent experience).
• 3+ years in executive support, project coordination, or transactions/admin in EPC/EPCM, energy, infra, or tech.
• Bilingual FR/EN (excellent writing in both).
• Strong document production (PowerPoint/Word/Google), spreadsheets (cost trackers), and project tools.
• Demonstrated discretion, integrity, and stakeholder management with senior officials.


Nice to Have
• Exposure to IPP/utility PPAs, public-sector processes, or donor programs.
• Familiarity with Bitcoin mining, carbon credits.
• Basic understanding of procurement, Incoterms, customs, and site HSE protocols.
KPIs (first 180 days)
• Signed MoU/authorization draft circulated among PAD/Senelec/ASER counterparts.
• Single source of truth live (Notion): project plan, risk log, decision register, document control.
• Zero delays in permit/MoU submissions due to documentation errors.
• Budget tracking reports delivered on time with ? 5% variance.