Offre d'emploi






Finance & Administration Manager



Référence 139743
Localisation Dakar / Sénégal
Type contrat CDD
Expiration 07 Avril 2023
Offre visitée 719 fois
Catégories
Administration, Services généraux
Comptabilité, Finances, Gestion
Commercial, Vente, Business developpement
Organisation non gouvernementale, Association
.
Description de l'offre

The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As the finance and administrative manager, is responsible for the primary oversight and in-country leadership of all financial reporting, procurement, logistics, human resources, and administrative operations through the life of the program. In particular, s/he will oversee financial operations for the program; conduct continual reporting to ensure the financial health of the program and the correct usage of funds.

The PMI Evolve Project supports the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control strategy with the overall goal of reducing the burden of malaria while promoting equity to sustain malaria gains. Abt has implemented integrated vector control for PMI since 2011, delivering high-quality indoor residual spraying (IRS), technical assistance for insecticide-treated net (ITN) distribution and durability monitoring, and new approaches for larval source management (LSM). Additionally, Abt’s PMI-funded work manages the most comprehensive malaria vector entomological surveillance programs in 21 African countries to inform malaria vector control trends, strategies, and impact. Under the PMI Evolve Project, Abt will further its delivery of integrated vector control programs by partnering with local communities, organizations, and governments to co-design and co-implement tailored malaria vector control programs. The end goal is fighting malaria while strengthening local capacity to sustain malaria gains.

Core Responsibilities

Accounting and treasury management

Proficient in QuickBooks and/or Quicken
Maintain project bank accounts to include requesting to open new accounts, modify signatories, or close accounts as needed.
Ensure controlled cash management of bank and mobile accounts as well as petty cash
Ensure timely completion of week-end, month-end, and year-end accounting closes, with appropriate supporting documentation for all accounting transaction uploaded to Abt’s accounting system.
Ensure all expenses and supporting documents are compliant with Abt and USAID policies and procedures
Prepare site funding request
Review and approve travel expense reports and ensure all advances are cleared within 30 days of travel per Abt policies
Ensure all governement taxes are paid and filed timely in accordance to local law
Prepare and initiate site payroll by applying the appropriate deductions
Project financial cycle management, budget control, and commitment of expenditures

Develop, manage, and monitor project budgets and annual workplans in collaboration with global support team to provide data measurements on financial performance and recommend cost cutting and compliant strategies to implement the project with less resources
Prepare projections and update budget tracker forecast monthly
Collaborate with procurement team to ensure international and local purchases are within the approved budget
Develop and implement systems to streamline financial practices and procedures
Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
Team leadership and other task

Support the startup, general operations, and closedown of the PMI Evole project
Provide costing as needed for new business departement
Lead recruitment, orientation, and training of new administrative or accounting staff
Lead and continuously develop and strengthen the field office finance, accounting, and operations team. Organize the orientation and provision of continuous training / skills building for all relevant field staff on financial and operations policies and procedures, and finance, accounting, & project management and operations
Inform and ensure global support team is updated on all contractual, financial and legal issues affecting the project
Update government propery asset registry with new, broke, or lost items; report any incidents of stolen or lost equipment; perfrom random audits of inventory to make sure always accurate and up to date
Assist with the clearance of international procurements including working with clearning agent as needed
Support global support team preparing corporate and cilent finacial deliverables such as the cost study, VAT, NXP, and accrual reports
Prepare budgets and administrative and logistical arrangements to support project activities, including travel arrangements and visa requirements
Ensure that contractual and internal approval requirements (e.g., waivers, approval memos) are met, and prepare justifications supporting these actions in coordination with project leadership and business support groups
Oversee financial audits
Perform any other related activities as assigned by immediate supervisor
What we Value

Bachelor’s Degree + Twelve years of relevant experience, or Master’s Degree + Ten years of relevant experience, or PhD+ Eight years of relevant experience
Bachelor’s Degree in Finance, Accounting, Busines Administration, or other relevanat filed
At least 6-10 years of professional experience managing finanace and contractual asspects of international development projects, preferably USAID-funded projections
Master’s degree in Finance, Acounting, Business Administration, or other relevant fieldpreferred
At least 10 years of professional experience managing financial and contractual aspects of international development projects, preferably USAID-funded projects.
Excellent analytical and computer skills, with strong experience in Excel and QuickBooks or Quicken
Well-developed and effective organizational skills, including to ability to multi-task and work in a high-pressure environment
Significant experience managing and supervising financial and procurement management personnel.
Familiarity with US Government Cost Accounting Standards.
Experience in logistics, procurement, and supply chain management highly desirable.
Fluency in French required; proficiency in English



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