Job Opening: Bilingual Partnerships and Engagement Assistant (English/French)
Employment Type: Full-time
Job location: Dakar, Senegal (Hybrid)
Expected Start Date: as soon as possible

Job Summary:
The Partnerships and Engagement Assistant provides crucial administrative and logistical support to the Partnerships and Engagement Department.
This role ensures the smooth execution of partnership activities, event planning, and stakeholder engagement efforts.
The assistant will help maintain partner databases, coordinate communications, and provide logistical support for forums and events, contributing directly to the unit's strategic goals.
Excellent organisational skills, attention to detail, and a proactive attitude are essential for success in this role.

Reporting To: Partnerships & Engagement Officer
Skip-level Manager: Senior Manager, Partnerships & Engagement

Roles and Responsibilities:
Partnership & Research Support:
- Assist in gathering community team updates for the Net Rights Coalition.
- Update the department’s monitoring and stakeholder dashboards and promptly flag critical issues for action.
- Assist in maintaining and updating the comprehensive partner and stakeholder database, ensuring all contact information and interaction history are accurate and current.
- Support the drafting, formatting, and proofreading of partnership agreements, concept notes, and memoranda of understanding (MoUs) for review by senior staff.
- Schedule and coordinate meetings with existing and potential partners; prepare agendas; and document minutes and action points for follow-up, with support from the P&E Officer.
- Conduct preliminary research on potential new partners, institutions, and donors relevant to PIN’s digital rights and inclusion work.
- Update Unit folders for ease of access and sharing.
- Assist with research for digital advocacy briefs. Engagement and Event Support:
- Provide logistical and administrative support for the planning and execution of PIN’s engagements, primarily focusing on the Digital Rights and Inclusion Forum (DRIF) and other events.
- Coordinate with the responsible Operations/Admin teams on venue and travel arrangements, including sending invitations, managing RSVPs, booking venues, arranging travel for staff/partners, and preparing event materials.
- Support the team in managing PIN’s presence at external conferences and workshops, handling registrations and logistical arrangements.

Communication and Documentation:
- Assist in preparing partnership and engagement reports by compiling data and documentation.
- Ensure the effective filing, scanning, and archiving of all partnership and engagement records, agreements, and reports. ? Support the team in distributing publications and research outputs to key partners and stakeholders.

Administrative Duties:
- Manage the unit’s shared calendars and help coordinate the team’s schedule.
- Process partnership-related invoices and coordinate with the finance department on payment schedules.
Prepare and submit complete supporting documentation to Finance, and follow up on payment status.
- Provide any other administrative support as assigned by the Partnerships and Engagements Officer or Senior Manager.

Competencies:
- effective communication;
- planning and organisation;
- attention to detail;
- teamwork and collaboration;
- integrity;
- adaptability;
- initiative;
- results orientation

Education and Experience:
- A first degree in International Relations, Communications, Business Administration, Social Sciences, or a related field.
- At least 1-2 years of experience in an administrative, support, or coordination role, preferably within an NGO, international organisation, or project-based environment.
- Experience in supporting event planning or partnership management is a strong advantage.

Knowledge, Skills, and Abilities:
- Proficient in the use of Microsoft Office Suite and Google Workspace.
- Strong research and information gathering skills.
- Basic understanding of project management cycles.
- Excellent interpersonal and cross-cultural communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Fluency in both English and French is required.

Remuneration and Benefits:
Remuneration is between $10,500 and $13,750 in gross annual salary, depending on the successful candidate’s relevant qualifications and experience. This remuneration package comprises gross yearly salary and reimbursements (housing, transportation allowance, pension, meal allowance, utility allowance, dependent allowance, communication allowance, and bilingual allowance).
Other benefits include a 13th-month salary upon confirmation, paid vacation, training and development opportunities, a birthday allowance, medical coverage for the employee, spouse, and up to three children, a leave allowance, a staff loan scheme, staff lunch, paid maternity leave, and paid paternity leave.